UNIS LAB HSE documentation Version nr.: 1 Introduced date:15.02.2016 Revision nr: Revision date: Document type: Routine Exposure
Made by: Lab leader Document code: HSE-Lab-001
Approved by: HSE director Page 1 of 2
Exposure Registry:
UNIS is obliged to keep records of staff and students who are or may be exposed to substances that can cause serious diseases over time.
The following shall in the exposure registry:
It is mandatory to register for staff, students and visiting scholars who:
• Is or may be exposed to carcinogenic or mutagenic chemicals (Carc. 1A, Carc. 1B Muta. 1A or Muta. 1B).
This corresponds to CLP H statements H340, H350 and H350i.
• Work with ionizing radiation
• Are or have been exposed to biological factors (contamination risk group 3 and 4)
• Working with lead / lead compounds
• Have been or may be exposed to dust with asbestos fiber
• Exposed to hazardous substances at rock blasting
If one works with ionizing radiation or lead, should matter recorded in the exposure registry.
SOP (standard operation procedure) - procedure description with SJA shall be made in advance of the work.
Then a risk assessment of chemicals with help of SDS should be performed before start of the lab work. The risk assessment should reveal how chemicals are used, in what concentration, time and duration. In view of this risk assessment, the exposure should be registered in EcoExposure – the electronic register via
Ecoonline -substance archive.
The wording of the regulation makes it difficult to rule out exposure while working with carcinogenic or mutagenic chemicals (CLP H statements H340, H350 and H350i).
One can be exposed:
• Even while working with personal protective equipment (PPE)
• Even while working in / with special ventilation
• When making other handling procedures of predefined substances, such as: refueling of transport vehicles.
Use of personal protective equipment shall not affect the assessment of whether the employees / students should register.
The registration shall be made by the following:
As far as possible, the person to conduct lab work should register in EcoExposure. User account created by Ecoonline coordinators and training will be provided.
Courses that require registration are filled in by Ecoonline coordinators (lab personnel) with the help of the course leader.
UNIS LAB HSE documentation Version nr.: 1 Introduced date:15.02.2016 Revision nr: Revision date: Document type: Routine Exposure
Made by: Lab leader Document code: HSE-Lab-001
Approved by: HSE director Page 2 of 2
The registry requires some maintenance, such as updating the email address at the end of the UNIS stay (both for employees and students). This is the responsibility of each employee or student.
These should have access to the registry:
• Employee / Student (The exposed, only insight into their exposure)
• Occupational health service (Bedriftshelstjenesten)
• Safety delegate at UNIS and health personnel
• Safety delegate at UNIS
• UNIS working environment committee
• The Norwegian Labour Inspection authority
• Employer (because the employer is responsible for the registration)
Any employee or student who is listed in the register shall be made aware of this and have access to information concerning their person.
Storing data:
Data will be stored for 60 years (40 years for biological factors) after exposure has ceased.
Ecoonline coordinators:
Lab manager and lab technicians.
