1
Climate Change Impacts, Adaptation and Mitigation in
Tanzania
The
CCIAM
Programme
July 2009 – June 2014
THIRD CCIAM PROGRAMME MANAGEMENT TEAM MEETING
7
THMAY 2010
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Prepared and Submitted by:
CCIAM Secretariat, SUA Correspondence: The Coordinator
CCIAM
P. O. Box 3151 Morogoro, Tanzania Phone and fax: +255 23 2604388 Email:
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SOKOINE UNIVERSITY OF AGRICULTURE
DIRECTORATE OF RESEARCH AND POSTGRADUATE STUDIES CCIAM PROGRAMME
Our Ref: SUA/CCIAM Our Date April 6, 2010 Your Date
1. Prof. J.A. Matovelo - CCIAM Programme Director MEMBERS
2. Prof. S. M.S. Maliondo - Programme Coordinator
3. Prof. J. Tesha - CCIAM Institutional Programme Coordinator (IPC) – UDSM
4. Dr. R. Kiunsi - CCIAM Institutional Programme Coordinator (IPC) – ARU
5. Dr. E. Mpeta - CCIAM Institutional Programme Coordinator (IPC) – TMA
6. Prof. O. Eik - CCIAM Institutional Programme Coordinator
IN ATTENDANCE CCIAM Secretariat
1. Dr. A. B. S. Mwakalobo 2. Dr. C. I. Nombo
3. Dr. N. Madala 4. Dr. P. M. Kusolwa 5. Dr. S. Augustino 6. Prof. G. C. Kajembe 7. Prof. G. Mwamengele INVITED MEMBERS
1. Prof. P. Yanda Director IRA, UDSM
4 2. Dr E.J. Liwa, ARU
3. Prof. V. R. Muhikambile - Deputy Director Research and Postgraduate Studies SUA
4. Prof. A. M. Maerere - - Deputy Director Research and Postgraduate Studies SUA
5. Two Representatives fro TMA (Selected by TMA IPC) 6. Dr. S. Temu – Director of Planning and Finance, UDSM 7. Mr. C. Siwiti –Bursar’s Office SUA
Be informed that you are invited to the Third CCIAM PMT Meeting to be held on 7th May 2010 in the Conference Room of the 2nd Floor of the Administration Building of Sokoine University of Agriculture beginning 10:30 am
RE: THIRD CCIAM PROGRAMME MANAGEMENT TEAM MEETING
The Agenda of Meeting will be as follows:
1. Adoption of agenda.
2. Confirmation of Minutes of First and Second (Special) PMT Meetings.
3. Matters arising from the First and Second (Special) PMT Meetings.
4. Updates since last special PMT Meeting of 8th April 2010.
5. To receive, consider reviewed concept notes and recommend for approval by the JSC.
6. To receive, consider and recommend for approval revised versions of subcontracts between SUA and collaborating institutions.
7. To receive, consider and approve document for the First JSC Meeting.
8. Any other business.
9. Date for next Meeting.
The Programme will meet your travel and per diem expenses CCIAM Secretariat
For: PROGRAMME DIRECTOR
Postal address: Telephone: Fax: E-Mail Address:
P.O. Box 3151 Morogoro, Tanzania
+255 22 260 4388 +255 22 260 4388
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ITEM 2 OF THE AGENDA
Confirmation of Minutes of First and Second (Special)
PMT Meetings
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2.1 MINUTES OF THE 1
STPROGRAMME MANAGEMENT TEAM
SOKOINE UNIVERSITY OF AGRICULTURE
Climate Change Impacts, Adaptation and Mitigation Programme in Tanzania (CCIAM)
Minutes of the 1st Programme Management Team in the second floor Conference room of the Administration Building of Sokoine University of Agriculture
PRESENT
1 Prof. J.A. Matovelo Programme Director, Chairman 2. Prof. S.S. Maliondo Programme Coordinator
3 Dr. Robert Kiunsi Ardhi University Coordinator
4 Dr. Emmanuel Mpeta Tanzania Meteorological Agency Coordinator 5 Prof. J.V. Tesha University of Dar es Salaam – Coordinator INVITEES
6 Mr. Hassan Mangachi Bursar – Ardhi University 7 Dr. Ladislaus B.
Changa
Tanzania Meteorological Agency 8 Mr. L. Mwamlima Tanzania Meteorological Agency 9 Dr. Sylvia Temu University of Dar es Salaam 10 Dr. Paul M. Kusolwa Sokoine University of Agriculture 11 Dr. Adam Mwakalobo Sokoine University of Agriculture 12 Dr. Nazael A. Madalla Sokoine University of Agriculture 13 Dr. Jumanne
Abdallah
Sokoine University of Agriculture 14 Prof. G.L.
Mwamengele
Sokoine University of Agriculture 15 Prof. P.Z. Yanda University of Dar es Salaam (IRA) 16 Dr. Suzanne
Augustino
Sokoine University of Agriculture 17 Dr. Evaristo J. Liwa Ardhi University
8 IN ATTENDANCE
18 Kweba Malima Documentation
Opening of the Meeting
The Chairman was opened the Meeting at 10:30 am by inviting all members and invitees present.
Item No 1 of the Agenda
Min.1.1
Adoption of the Agenda:
1.1.1 The following Agenda was adopted:
1. Important updates since launching of the programme (30th November, 2009)
2. To receive, consider and approve an announcement and call for concept notes
3. To receive, consider and approve guidelines for proposal development, evaluation and selection criteria for proposals for CCIAM collaborative research
4. To receive, consider and approve Application guidelines for developing proposals on strategic interventions under the Climate Change Impact, Adaptation and Mitigation Programme
5. To receive, consider and approve allocation of 1st CCIAM disbursed funds
6. To receive, consider and approve Guidelines for Masters and PhD scholarships under the CCIAM Programme 7. To receive, consider and approve guidelines for CCIAM
short course
8. To receive, and deliberate on ideas about the CCIAM programme inception workshop
9. Any Other Business
9.1 Date for the next meeting ITEM 2 of the
Agenda
IMPORTANT UPDATES SINCE LAUNCHING THE PROGRAMME (30 NOVEMBER 2009)
9 Min 1.2
1.2.1 INFORMED that the CCIAM Programme was launched on 30th November 2009 at Blue Pearl Hotel Dar es Salaam.
1.2.2 NOTED that the Programme Coordinator, Professor S.S.
Maliondo has already been appointed by the appointing authority.
1.2.3 INFORMED that although CCIAM Agreement did not provide for the existence of Interim Secretariat, its presence is important to assist during the early stages of the Programme.
ITEM 3 of the Agenda Min 1.3
TO RECEIVE, CONSIDER AND APPROVE AN ANNOUNCEMENT AND CALL FOR CONCEPT NOTES
1.3.1 INFORMED that a document on announcement and call for concept notes was circulated to all PMT members on 17th February 2010..
1.3.2 INFORMED that give there was no need for the Participating institutions to sign the Programme Document. The institutions would be only required to sign sub contracts.
1.3.3 DISCUSSED on the issues of research collaboration between south and north. Agreed that this item is not a mandatory, but projects with a participation of North shall earn more marks during review process.
1.3.4 AGREED to rephrase the sentence that demanded participation of Norwegians in the concept note and project formulation without discouraging their participation.
1.3.5 INFORMED that 50 percent of Research will be on forest related research according to the Programme document.
1.3.6 AGREED that in the concept notes, Researchers should be encouraged engagement of PhD and M Sc. students. Agreed that 50% of the student shall come from participating institutions, the rest will come from the pool
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1.3.7 AGREED that where a project attracts more students outside the existing ones more funds will be availed to the project as incentives to encourage more students.
1.3.8 INFORMED that there are some MSc and PhD courses not offered in Tanzanian institutions. Encouraged to use sandwich and young exchange programme for PhD scholars to interact with scientist outside Tanzania.
1.3.9 DISCUSSED that research projects’ funding for the first year can be up to TZS 50 million because less activities are expected in the first year. In the second and third years funds can be increased to TZS 80 and 100 million.
1.3.10 AGREED to fund between 10 to 12 research project
1.3.11 AGREED that the Call for the Concept Note will be improved and circulated to the collaboration institutions, and if no response the announcement will be published
ITEM NO. 4 OF THE AGENDA
Min 1.4
To receive, consider and approve guidelines for proposal development, evaluation and selection criteria for proposals for CCIAM collaborative research
1.4.1 DISCUSSED and AGREED that the item demanding collaboration with Norwegians should be rephrased as suggested in the Call for concept note.
1.4.2 AGREED that the Guideline is in good order and is well written, therefore there was no need to go page by page. However, Agreed to expand thematic areas appeared in page 20 to be more clear.
1.4.3 AGREED that the email address in page 24 shall be that of the CCIAM. Table 2 should be spliced into two: 1st show relevance to climate change and, 2nd should show relevance to REDD. The 15 points could be sliced to 7 and 8 points.
1.4.4 AGREED that the PMT members are allowed to write application for the concept note and research proposal, but they should be
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restricted from the review process.
ITEM NO 5 OF THE AGENDA
Min 1.5
To receive, consider and approve Application guidelines for developing proposals on strategic interventions under the Climate Change Impact, Adaptation and Mitigation Programme 1.5.1 DISCUSSED and AGREED to defer this agenda until proposals for
research are approved.
ITEM NO. 6 OF THE AGENDA
Min 1.6
To receive, consider and approve allocation of 1st CCIAM disbursed funds
1.6.1 COMMENDED the proposed allocation
1.6.2 NOTED that reimbursing our Norwegian Partners will result in slight loss of funds to variations in exchange rate.
1.6.3 DISCUSSED and AGREED to request the RNE to allocate partners’ money straight in Norway instead of reimbursing them from Tanzania
1.6.4 NOTED that Financial Consultant for CCIAM Programme is visiting the collaborating institutions.
1.6.5 AGREED that the observations of the Consultants will be discussed by all institutions to find a common ground where disagreements occur.
1.6.6 AGREED to put an incentive scheme to encourage maximum output in the programme. Proposed to write a common paper to PMT and Joint Steering Committee on the incentive scheme which shall be submitted to the Steering Committee after discussion with Royal Norwegian Embassy
1.6.7 DISCUSSED and AGREED that the CCIAM Programme will procure and allocate 5 units of Landcruiser 5 doors Hard top Six Cylinder one to each collaborating institution and one for coordination. This will serve funds because of balky procurement.
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1.6.8 DISCUSSED and AGREED that the item ‘2.2.1 – Strengthening of GIS Laboratory’ aims at specific units in the collaborating institutions.
1.6.9 NOTED that the budget under the ‘Item 1.2.5 – Internet connectivity’ will be under competitive basis. Agreed that there is a need to sort out how this funds could be divided /shared in a better way.
1.6.10 AGREED to come up with a proposal on how the funds under the Item 1.2.6 could be shared. Discussed and Agreed to remove Baseline study and remain with Impact Assessment under the budget line 1.1.7.
1.6.11 AGREED that donor funds are normally administered through separate bank account. Agreed that participating institutions should open a separate account for CCIAM Programme funds.
1.6.12 AGREED on how to access CCIAM funds at SUA, Agreed that when the guideline is accepted the funds can be transferred immediately.
1.6.13 AGREED that funds for attending scientific conferences and noted that in the first year there can be no enough publication from the programme to enable participation in the scientific workshop. Agreed that there is a need to come up with a guideline how to utilize these funds.
ITEM NO 7 OF THE AGENDA
Min 1.7
To receive, consider and approve Application for Major Strategic Intervention
1.7.1 Discussed at length and agreed that the proposal need rework.
ITEM NO 8 OF THE AGENDA
Min 1.8
To receive, consider and approve Guidelines for Masters and PhD scholarships under the CCIAM Programme
1.8.1 Discussed and AGREED to announce a call for MSc. students by informing them a range of projects already approved
1.8.2 AGREED that the PhD students should be those already
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absorbed by respective partner institutions. Noted that there is need to be careful not to allow double scholarship/funding.
Agreed that there is a need to prepare a score sheet.
ITEM NO 9 OF THE AGENDA
MIN 1.9
To receive, and deliberate on ideas about the CCIAM programme inception workshop
1.9.1 AGREED that the Inception Workshop should be done at ARU, and the budget should reflect this decision.
1.9.2 AGREED that the announcement for the Inception Workshop should be embedded or come together with the call for concept note . The workshop should be free for all members in the participating institutions to attend. Members from SUA can be facilitated to attend. The REDD Task force should be advised to present NGOs’ activities. There should be a presentation on the in-depth studies. Prof Yanda could provide name for someone to present NGOs’ activities and In-depth studies. The Workshop should highlight the number of proposals to be approved and total funds for one approved research proposal, PhD, and MSc studies
ITEM NO 10 OF THE AGENDA MIN 1.10
Date for the next meeting
1.10.1 AGREED that the second PMT meeting should be held just before the Joint Steering Committee. Proposed and Agree that the second PMT meeting will be done in Dar es Salaam
ITEM NO 11 OF THE AGENDA
Min 1.11
ANY OTHER BUSINESS
There being no other business to discuss, the Chairman closed the meeting at 3.30 p.m.
14 CONFIRMED AT THE NEXT MEETING
……….
Prof. J.A. Matovelo Chairman
………..
Date
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2.2 MINUTES OF THE 2
NDCCIAM PROGRAMME MANAGEMENT TEAM
SOKOINE UNIVERSITY OF AGRICULTURE
Climate Change Impacts, Adaptation and Mitigation Programme in Tanzania (CCIAM)
Minutes of the 2nd Programme Management Team in the third floor Conference room of the Administration Building of Sokoine University of Agriculture
PRESENT
1 Prof. J.A. Matovelo Programme Director, Chairman 2. Prof. S.S. Maliondo Programme Coordinator
3 Dr. Robert Kiunsi Ardhi University Coordinator
4 Dr. Emmanuel Mpeta Tanzania Meteorological Agency Coordinator 5 Prof. J.V. Tesha University of Dar es Salaam – Coordinator IN ATTENDANCE
CCIAM Secretariat
• Dr. C. I. Nombo
• Dr. P. M. Kusolwa
• Prof. G. C. Kajembe
• Prof. G. Mwamengele INVITED MEMBERS
Prof. V. R. Muhikambile - Deputy Director Research and Postgraduate Studies SUA Prof. A. M. Maerere - - Deputy Director Research and Postgraduate Studies SUA Dr. S. Temu – Director of Planning and Finance, UDSM
Prof. G.R. Kassenga – Ardhi University
Peter N Mlonganile – Tanzania meteorological Agency
The Agenda of the Meeting were be as follows:
1. Adoption of the agenda
2. Important updates since last PMT meeting (8th February, 2009)
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3. To receive, consider and approve the Concept Notes submitted for review.
4. To receive, consider and approve the proposed list of reviewers
5. To receive, consider and approve the proposed modality of reviewing Concept Notes 6. To receive, consider and recommend for approval subcontracts between SUA and
collaborating institutions
7. Approval of the steering committee 8. Date for the next meeting
Opening of the Meeting
The Chairman was opened the Meeting at 10:30 am by inviting all members and invitees present.
Item No 1 of the Agenda
Min.1.1
Adoption of the Agenda:
1.1.1 The following Agenda was adopted:
1. Adoption of the Agenda
2. Important updates since last PMT meeting (8th February, 2009)
3. To receive, consider and approve the Concept Notes submitted for review.
4. To receive, consider and approve the proposed list of reviewers
5. To receive, consider and approve the proposed modality of reviewing Concept Notes
6. To receive, consider and recommend for approval subcontracts between SUA and collaborating institutions 7. Date for the next meeting
7.1Date for the next meeting ITEM 2 of the
Agenda Min 1.2
IMPORTANT UPDATES SINCE LAUNCHING THE PROGRAMME (30 NOVEMBER 2009)
1.2.1 INFORMED that the inception workshop was held on the 19th February 2010 at ARU (IHSS Hall). Also that the workshop provided practical information to researchers and other stakeholders that gave a clear understanding of the programme
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and led to a good response with submission of research project concept notes.
1.2.2 PMT COMMENDED the secretariat for a job well done for the organization of the inception workshop.
1.2.3 INFORMED that a call for concept notes that was launched on the 15th February, 2010 led to responsive of a total of 105 research concept notes from different applicants that were received on the deadline set on 19th March, 2010
Informed also that sorting, general assessment and screening of concept notes according to project them and guidelines were initially conducted by the secretariat in order to group each concept into respective themes.
Informed further that the received research concept notes were grouped as; those recommended for review, recommended subject to some rectifications (such as reducing team composition, inclusion of collaborating institutions, etc), and those not recommended.
ITEM 3 of the Agenda Min 1.3
TO RECEIVE, CONSIDER AND APPROVE THE CONCEPT NOTES SUBMITTED FOR REVIEW
1.3.1 INFORMED that a total of 105 research concept notes were received by the secretariat since the 18th March 2010.
1.3.2 INFORMED that a total of 71 Concept notes were recommended by the secretariat for review while 20, were only recommended for review subject to incorporation of suggested amendments and 14 concept notes were not recommended for review
1.3.3 URGED the PMT members to go through and look of the work of the preliminary screening of the Concept Notes by the secretariat advice the recommendations for each CN for further submission to reviewers
1.3.4 DISCUSSED that research concept notes needed to be revised in accordance with the comments and categories of concept notes for submission to reviewers
1.3.4 ADVISED that some concept notes that were categorized as not recommended be revised and researchers be contacted to
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make necessary amendments so that they can be considered for review.
1.3.5 REQUESTED the secretariat to review the list according to the PMT recommendations and it therefore suggested that more than 71 research concept notes qualified for submission to reviewers to give more chances of participation both at institutions and researchers.
1.3.6 NOTED that researchers submitting more than one concept notes be forwarded to reviewers as usual and what will be the fate if a researcher happens to win multiple concept notes for full proposal development?
1.3.7 AGREED that the PMT will submit to be a matter for the steering committee to revise this and make necessary considerations subject to the feasibility and practicability and relevance to the programme.
DELIBERATED on number projects of which one individual researcher can be a collaborator in order not to compromise efficiency
AGREED that there should be a limit on the number of project an individual can be consulted as a collaborator but this have to come at the end of screening to clearly see the load of a researcher among the 15 final projects.
ITEM NO. 4 OF THE AGENDA
Min 1.4
TO RECEIVE, CONSIDER AND APPROVE THE PROPOSED LIST OF REVIEWERS
1.4.1 NOTED the list of reviewers and their curriculum vitae .
1.4.2 AGREED that the team composition of selected reviewers covered a wide disciplines on climate change
1.4.3 AGREED that only 10 reviewers to be called for the process to read and comment on all concept notes
ITEM NO 5 OF THE AGENDA
Min 1.5
TO RECEIVE, CONSIDER AND APPROVE THE PROPOSED MODALITIES FOR REVIEWING CONCEPT NOTES
1.5.1 SUGGESTED and AGREED that each reviewer shall have to read all the CN and give their general scores and comments on the
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CN in relation the context of addressing issues of REDD in climate change and adaptation..
1.5.2 OBSERVED that reviewers will be able to reflect the general concepts based on their wider experience on research and expertise in climate change
1.5.3 DISCUSSED the need consider other criteria for selection of the concept notes apart from the scores alone and ways of
harmonizing participation among the participating at institutions
1.5.4 REQUESTED that there should be a balance for proposal in each theme and institution must have a contribution to make in the programme.
There will be a need for a thorough discussion and analysis of the results from the reviewers in order to rationalize selection 1.5.5 AGREED that both scores and comments from each reviewer
should include should be looked and used to judge for
selection of the proposed concept note including the possibility of merging CN
1.5.6 URGEDthat it should be made clear that the reviewers will be reviewing concept notes and not full proposals.
1.5.7 AGREED that the reviewers should be provided with guidelines for reviewing concept notes
1.5.8. AGREED that comments of reviewers will be made available for each concept note that was submitted so that researchers will know the weaknesses of their proposed research for future use ITEM NO. 6 OF
THE AGENDA Min 1.6
TO RECEIVE, CONSIDER, AND RECOMMEND FOR APPROVAL SUBCONTRACTS BETWEEN SUA AND COLLABORATING INSTITUTIONS
1.6.1 INFORMED that this will be synchronized based on the main document in order to prepare the accounts for auditing.
Consult the bursar and the RNE deadlines for submission of the audit report.
1.6.2 URGED TMA to submit a separate account for running the programme activities at TMA there will be a serious need for opening a separate account for the project.
1.6.3 NOTED that these challenges need to be availed because the finance ministry and therefore it is possible that TMA with a
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new account the signatories remains the same but including the institutional coordinator of the CCIAM programme.
1.6.4 AGREED that the Director of the CCIAM programme to e-mail or make further communication to cover these issues.
1.7 TO RECEIVE AND CONSIDER TIMELINE AND DEADLINES FOR FUTURE ACTIVITIES
1.7.1 PROPOSED that concept notes should be reviewed between 19th and 27th April 2010
1.7.2 AGREED that the next PMT meeting should be held on30th April or 3rd May 2010
1.7.3 AGREED that the JSC will be held on 7th May 2010
1.7.4 AGREED that there is a need to prepare an almanac for the programme
CONFIRMED AT THE NEXT MEETING
……….
Prof. J.A. Matovelo Chairman
………..
Date
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ITEM 3 OF THE AGENDA
Matters arising from the First and Second (Special) PMT
Meeting
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3.1 MATTERS ARISING FROM THE FIRST 1ST PMT MEETING 1.6.3
DISCUSSED and AGREED to request the RNE to allocate partners’ money straight in Norway instead of reimbursing them from Tanzania
Under negotiation
1.6.5
AGREED that the observations of the Consultants will be discussed by all institutions to find a common ground where disagreements occur.
Process on-going
1.6.6
AGREED to put an incentive scheme to encourage maximum output in the programme. Proposed to write a common paper to PMT and Joint Steering Committee on the incentive scheme which shall be submitted to the Steering Committee after discussion with Royal Norwegian Embassy
Not yet done
1.6.7
DISCUSSED and AGREED that the CCIAM Programme will procure and allocate 5 units of Landcruiser 5 doors Hard top Six Cylinder one to each collaborating institution and one for coordination.
This will serve funds because of balky procurement.
To be procured soon
1.6.9
NOTED that the budget under the ‘Item 1.2.5 – Internet connectivity’ will be under competitive basis. Agreed that there is a need to sort out how the fund could be divided /shared in a better
PMT to decide in a future Meeting
23 way.
1.6.11
AGREED that donor funds are normally administered through separate bank account. Agreed that participating institutions should open a separate account for CCIAM Programme funds.
Agreed by all collaborating Institutions except TMA.
ITEM NO 7 OF THE AGENDA Min 1.7
To receive, consider and approve Application for Major Strategic Intervention
1.7.1
Discussed at length and agreed that the proposal need rework.
The proposal was withdrawn by the proponents and will be reworked and submitted at the appropriate time
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3.2 MATTERS ARISING FROM THE 2ND PMT MEETING (SPECIAL) 1.3.5
REQUESTED the secretariat to review the list according to the PMT recommendations and it therefore suggested that more than 71 research concept notes qualified for submission to reviewers to give more chances of participation both at institutions and researchers.
A total of 95 concept notes involving multi-institutional collaboration were finally submitted to the reviewers for evaluation
1.4.2
AGREED that the team composition of selected reviewers covered a wide disciplines on climate change
The final team consisted of:
1. A Climate Change Specialist 2. Two Foresters
3. A Governance Specialist 4. A Crop Plant Breeder 5. A Sociologist
1.4.3
AGREED that only 10 reviewers to be called for the process to read and comment on all concept notes
Only six reviewers participated.
Others had other pressing commitments
1.5.3
DISCUSSED the need consider other criteria for selection of the concept notes apart from the scores alone and ways of harmonizing participation among the participating at institutions
Other criteria included multi- institutional collaboration, gender leadership, Institutional leadership, and written comments from the reviewers
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ITEM 4 OF THE AGENDA
Updates since last PMT meeting (8
thApril, 2010)
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4.0 UPDATES SINCE LAST PMT MEETING
4.1 Conducted review of Concept Notes
The 95 concept Note submitted and recommended for review were presented to six reviewers who evaluated them from 21st to 24th April 2010.
The results will be discussed under Item 5 of the Agenda.
4.2 Further revision of the subcontracts
Following series of revisions since the Second PMT Meeting held on 8th April 2010 the subcontracts between SUA and the other four collaborating institutions (UDSM, ARU, TMA and UMB), with inputs from the Consultants of Baker Tilley are now ready for signing and will be discussed under Item 6 of the Agenda.
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ITEM 5 OF THE AGENDA
To receive, consider reviewed concept notes and recommend
for approval by the Joint Steering Committee.
28 5.1 Preamble
Reviewing of the 95 Concept Notes recommended for review was done by a team of six (6) external reviewers in accordance to the guidelines approved by the PMT from 21st to 24th April. The Reviewers were:
1. Dr. L. Nshubemuki (Tanzania) – Formerly TAFORI Director General 2. Dr. Haki (Tanzania) – Formerly Director Research Development,
MAFS
3. Dr Stein Bie, NORAGRIC 4. Dr. Eike Luedeling (ICRAF)
5. Dr. Anne Mugaas, The Royal Norwegian Society for Development (Norges Vel)
6. Prof. Kingiri Senelwa (Moi University) 5.2 Venue
The planned venue was the White Sands Hotel in Dar es Salaam on the understanding that 10 reviewers would participate. Unfortunately, by the 18th of April 2010, only six reviewers confirmed availability. The CCIAM Programme Secretariat in consultation with the Programme Director had to revise plans and the venue was relocated to the ARC Hotel in Morogoro.
A further complication arose when it was apparent that the two Reviewers from Norway would not be able to travel to Tanzania because of the volcanic ash spread from Iceland. This necessitated sending the Concept Notes electronically. These were sent out on the 20th April 2010, and results submitted electronically on the 27th April 2010.
The four reviewers who operated from the ARC Hotel convened on 20th April 2010 and worked from 21st to 24th April as planned. They submitted their reports before departure on the 26th April 2010.
5.3 The Review Process:
Each of the reviewers was provided 95 copies of the of recommended concept notes with the team composition blanked out to avoid bias. The score sheet approved by the PMT was used as the main guide, but background CCIAM programme notes were provided to anchor the process within the programme framework. To ease the review process the concept notes were divided in the following four categories:
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A – Forest Carbon (including MRV), other Ecosystem Services and Modelling.
B – Socio-economics C – Other land uses
D – Governance (Policy, legal Framework etc)
Each reviewer worked independently and obtained a total score for each concept note. The reviewers also provided comments regarding strengths/weakness of each concept note which were compiled together with scores. The four reviewers also wrote detailed reports regarding the quality of the submitted concept notes that need to consider when reviewing full research proposals for potential funding.
5.4 Compilation of Results:
For each concept an average score was computed from the six scores from the reviewers. Due to low average score of 61% (highest was 78.4%), the secretariat selected a cut-off point of 63.15% for concept notes to be recommended to full proposal development. To guide PMT the average scores and comments for each concept note are provided.
5.5 Summary of Results:
Table 1 shows overall number of reviewed concept notes submitted by researchers from collaborating institutions. About 63.2% of reviewed concept notes were from Sokoine University of Agriculture, followed by UDSM (22.1%), ARU (11.6%) and TMA (3.2%).
Table 1: Summary of the fate of reviewed concept notes arranged according to institutional affiliation and theme.
UDSM ARU SUA TMA
THEME R NR T R NR T R NR T R NR T
A 4 5 9 1 4 5 14 8 22 1 1 2
B 1 4 5 2 2 4 7 2 9 0 1 1
C 0 2 2 0 0 0 5 19 24 0 0 0
D 2 3 5 2 0 2 2 3 5 0 0 0
7 14 21 5 6 11 28 32 60 1 2 3
Figure 1 shows the distribution of recommended concept notes which were submitted for review. SUA and ARU had similar percentage (46%) of reviewed concept note which were recommended for proposal development. The
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corresponding percentage for UDSM and TMA were 38% and 33% respectively.
Figure 2 shows that all the themes were covered in the recommended concept notes.
21
11
60
3
7 5
28
1 14
6
32
2 0
10 20 30 40 50 60 70
UDSM ARU SUA TMA
Lead Institution
Number of Concept Notes
Submitted Recommended Not Recommended
Figure 1: Fate of reviewed concept notes according to lead institution
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4
1
14
1 1
2
7
0
0 0
5
0
2 2 2
0 0 2 4 6 8 10 12 14 16
UDSM ARU SUA TMA
Lead Institution
Number of Concept Notes
A B C D
Figure 2: Recommended concept notes according to themes and lead institution
Appendix 1A shows concept note titles, project leaders from the respective lead institutions and individual scores from the six reviewers. Concept notes No. 50 and 83 had high standard deviations due to very low scores awarded by at least one reviewer. However, Appendix 2 has comments indicating reasons for the low scores. The scores in Appendix 1A and respective comments from the reviewers (Appendix 2) were used to arrive at the 41 proposals which are submitted to the PMT for deliberation, and recommendations to be approved by JSC to be developed into full research proposals.
The potential for merging concept notes addressing similar issues/locations was assessed. Appendix 1B shows ten Concept Notes with a potential for merging into five, resulting into thirty six Concept Notes for consideration.
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PMT is requested to receive, consider the reviewed concept notes and recommend for approval by Joint Steering Committee of CCIAM programme to be developed into full research proposals.
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ITEM 6 OF THE AGENDA
To receive, consider and recommend for approval revised versions of subcontracts between SUA and collaborating
institutions.
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6.0 Subcontracts between SUA and collaborating institutions.
Subcontracts on some aspects financial management of CCIAM, between SUA and the four collaborating Institutions (UDSM, ARU, TMA, and UMB) are attached in Appendix 3. The major change is indicated in Article 5.1 whereby
‘each collaborating Institution shall prepare separate accounts to be audited by External Auditors engaged by The Programme. The Auditor shall prepare audit report for the respective which will eventually be consolidated into one Programme Audit report’.
PMT is requested to receive, consider subcontracts and forward them to by Joint Steering Committee of CCIAM programme approval
35
ITEM 7 OF THE AGENDA
To receive, consider and approve document for the
first JSC meeting
36
7.0 Document for the first JSC meeting
The next Joint Steering Committee is expected to be held early next week.
The provisional Agenda for the JSC Meeting shown below.
The Agenda of Meeting will be as follows:
1. Adoption of agenda
2. Updates since inception of the CCIAM Programme
3. To receive, consider and approve concept notes recommended by PMT for development into full proposals
4. To receive consider and recommend for approval of subcontracts between SUA and collaborating institutions.
5. Any other business.
6. Date for next Meeting
PMT is requested to receive, deliberate and approve the agenda for the next JSC Meeting.
Page of 5 1
APPENDIX 1: FATE OF REVIEWED CONCEPT NOTES BASED ON SCORES
No C/Not e
Title Project Leader
Lead Inst
Theme Score 1
Score 2
Score 3
Score 4
Score 5
Score 6
Average SD Remarks
1 75
REDD architecture in Tanzania:
assessment of REDD options for poverty reduction and sustainable development
Dr Adam B. S.
Mwakalobo SUA B 81.1 84.2 66.3 92.6 80.0 68.4 78.8 9.9 YES
2 3
Quantification, Modeling and Mapping Carbon Stocks and Biodiversity in Different Land Cover Types in Tanzania
Prof PKT
Munishi SUA A 79.0 84.2 76.8 71.6 76.8 78.9 77.9 4.1 YES
3 29
Development of biomass
estimation models and carbon
monitoring in selected
vegetation types in Tanzania
Prof R. E.
Malimbwi SUA A 74.0 55.8 83.2 100.0 78.9 72.6 77.4 14.5 YES
Page of 5 2
4 78
Comparative study of incentive
options for forest- based emissions reduction, biodiversity conservation and livelihood
improvement; case of Kilwa and Rufiji districts
Prof. Kassim
Kulindwa UDSM B 70.5 82.1 67.4 83.2 76.8 72.6 75.4 6.4 YES
5 20
Economic analysis of carbon storage as a viable option for private small- scale woodlots and forests investments in Mufindi and Njombe districts
Prof J.F.
Kessy SUA B 71.0 57.9 82.1 78.9 74.7 83.2 74.6 9.4 YES
Page of 5 3
6 90
Designing effective REDD through assessment of hotspots, drivers, baselines and leakages in Masito-Ugalla ecosystem, Tanzania
Dr. E.F.
Nzunda SUA A 84.2 70.5 70.5 73.7 73.7 72.6 74.2 5.1 YES
7 44
Impact of climate change on non- timber forest products and livelihood of forest dependent
communities:
vulnerability and adaptation in Tanzania
Dr. (Ms) S.
Augustino SUA B 74.0 76.8 72.6 70.5 65.3 77.9 72.9 4.6 YES
8 76
Governance, incentives and monitoring in REDD - GIM-REDD
Prof Yonika
M. Ngaga SUA D 81.1 83.2 66.3 75.8 61.1 65.3 72.1 9.1 YES
Page of 5 4
9 37
Investigating the contribution of urban forestry in offsetting carbon dioxide emissions from industrial and household energy uses and microclimate modification in Tanzania
Dr. Paschal P.
Mwang’ingo SUA A 70.0 69.5 81.1 73.7 84.2 47.4 71.0 13.0 YES
10 34
Monitoring and estimating reductions in emissions from deforestation and forest degradation in Tanzanian Natural Forests
Dr. Ibrahimu
C. Mjemah SUA A 66.0 84.2 62.1 62.1 75.8 72.6 70.5 8.7 YES
Page of 5 5
11 49
Development of adaptive
simulation model for predicting carbon stock dynamics in wetland
ecosystems under different
management options
Dr. R. J. L.
Mwamakimbu llah
SUA A 77.0 55.8 75.8 78.9 70.5 64.2 70.4 8.9 YES
12 87
Valuation of ecosystem services under different tenure systems and their implications to carbon
sequestration and livelihoods
Prof. S.S.
Madoffe SUA B 70.5 71.6 66.3 74.7 70.5 66.3 70.0 3.2 YES
Page of 5 6
13 95
Quantification of carbon stock changes and tree species diversity across a gradient of varied land use systems in
Kiberege ward in Kilombero valley, Tanzania
Dr. Herbert V.
Lyaruu UDSM A 81.1 57.9 76.8 66.3 75.8 62.1 70.0 9.2 YES
14 6
Functional relationships and mechanisms linking
biodiversity to resilience/adaptiv e change of the ecosystems in the Usambara
mountains, Tanzania
Dr. Didas N.
Kimaro SUA A 72.0 71.6 80.0 56.8 71.6 67.4 69.9 7.6 YES
Page of 5 7
15 16
Agroforestry systems for optimizing adaptation and mitigation of impacts of climate change in forest margins of Uluguru Mountains, Tanzania
Dr Leopold
Lusambo SUA C 68.0 65.3 57.9 84.2 75.8 65.3 69.4 9.3 YES
16 36
Reducing emissions and environmental degradation associated with livelihood activities of communities around Lake Rukwa basin
Dr. J.K.
Mwalilino SUA A 58.0 78.9 73.7 62.1 74.7 67.4 69.1 8.1 YES
Page of 5 8
17 103
Capitalizing on carbon
sequestered in charcoal wastes for agricultural and forest production
Prof. G.A.
Migunga SUA C 63.2 74.7 60.0 73.7 70.5 66.3 68.1 5.9 YES
18 27
Assessment of Pugu and Kazimzumbwi peri-urban coastal forest reserves for climate change mitigation and adaptation
Prof.
Emmanuel J.
Luoga
SUA A 72.0 52.6 72.6 82.1 81.1 46.3 67.8 14.9 YES
19 18
Improving weather and climate
monitoring and prediction to enhance climate change adaptation and mitigation in Tanzania
Dr. Ladislaus
B. Chang’a TMA A 54.0 66.3 82.1 72.6 62.1 67.4 67.4 9.5 YES
Page of 5 9
20 73
The adequacy of the policy and legislative environment for climate change concerns in Tanzania
Prof. W.
Kombe ARU D 75.8 80.0 69.5 58.9 74.7 44.2 67.2 13.4 YES
21 69
Competing land uses and their implications for REDD in Tanzania
Dr. Faustin
Maganga UDSM A 66.3 45.3 78.9 83.2 55.8 72.6 67.0 14.4 YES
22 12
Development of forest carbon assessment and monitoring system for community based forests in the eastern arc biodiversity hot spots
Dr. Phillip
Mwanukuzi UDSM A 61.0 63.2 52.6 87.4 75.8 62.1 67.0 12.4 YES
Page of 5 10
23 68
Governance challenges in REDD
implementation in Tanzania:
experiences from a case of
participatory forest
management
Dr. Faustin
Maganga UDSM D 65.0 61.1 67.4 67.4 68.4 72.6 67.0 3.8 YES
24 15
Development of strategies for improving livestock productivity, reducing
greenhouse gas emissions and land degradation
Prof. (Ms)
G.H. Laswai SUA C 77.0 66.3 67.4 61.1 57.9 68.4 66.3 6.6 YES
Page of 5 11
25 82
Establishment of harmonized modalities and mechanisms for community compensation in REDD pilot projects in Tanzania
Dr. Riziki S.
Shemdoe, ARU D 61.1 71.6 63.2 58.9 66.3 76.8 66.3 6.8 YES
26 11
Improved rangeland management strategies for adaptation and mitigation of climate change in the western semiarid plains of Kilimanjaro region
Prof
E.J.Mtengeti SUA C 56.0 70.5 58.9 71.6 81.1 58.9 66.2 9.8 YES
27 96
Analysis of the impacts of urban land use and climate change on coastal forest ecosystem and management
Dr John
Lupala ARU A 56.8 83.2 76.8 81.1 58.9 37.9 65.8 17.7 YES
Page of 5 12
28 71
Effect of sea surface
temperature rise on coral reefs and its implications on coastal community livelihoods
Dr. H.A
Lamtane SUA A 71.6 52.6 75.8 57.9 80.0 55.8 65.6 11.6 YES
29 42
Integrated approach for mapping and monitoring carbon stock for
implementing REDD in Tanzania
Dr. Elifuraha
Mtalo ARU A 57.0 65.3 68.4 53.7 80.0 68.4 65.5 9.4 YES
30 24
Impact of climate change on the epidemiological pattern of sylvatic plague in the Western
Usambara, north- eastern Tanzania
Prof. B.S.
Kilonzo SUA C 58.0 55.8 70.5 75.8 71.6 61.1 65.5 8.2 YES
Page of 5 13
31 38
Modelling of impacts of climate change on
biodiversity:
implications for management, land use and
conservation
Dr. Henry J.
Ndangalasi UDSM A 58.0 58.9 69.5 72.6 65.3 68.4 65.5 5.9 YES
32 31
Enhancement of monitoring, reporting, and verifying (MRV) carbon emissions, biodiversity for improved livelihood from selected forests in Tanzania
Dr. Gimbage
Mbeyale SUA A 61.0 74.7 72.6 58.9 58.9 66.3 65.4 7.0 YES
Page of 5 14
33 58
Enhancing pastoral community adaptation and resilience to climate change impacts through identification and piloting of
effective adaptation practices
Dr. J.S.
Mbwambo SUA D 68.0 83.2 63.2 29.5 72.6 75.8 65.4 18.9 YES
34 59
Comparative study of the impact of deforestation and forest degradation on different livelihood systems in Tanzania
Prof. John
Msuya SUA B 63.0 29.5 73.7 83.2 66.3 72.6 64.7 18.6 YES
35 93
The role of local government in implementing REDD
Dr (Ms) Judika King’ori
UDSM D 69.5 58.9 69.5 56.8 55.8 76.8 64.6 8.6 YES
Page of 5 15
36 45
A longitudinal assessment of human
vulnerability and adaptation strategies to climate change- induced disasters in Tanzania
Dr. Joseph S.
Mayunga ARU B 63.0 37.9 81.1 78.9 72.6 51.6 64.2 16.9 YES
37 46
Assessment of climate change impact on and vulnerability to key terrestrial mammals in Greater Ruaha Ecosystem
Prof. Donald
G.Mpanduji SUA B 66.0 76.8 74.7 35.8 69.5 62.1 64.2 14.9 YES
